Carmax Application – Coordinator

Job Description:

The Service Payables Coordinator II is responsible for ensuring timely and accurate payments of parts purchases or sublet work for vehicles at our stores. The accounting team operates in a collaborative environment with uncompromising integrity and accountability, all while supporting company growth through collective expertise, cross-functional partnerships and a mindset focused around continuous improvement. You will share our passion for helping customers by being empowered to make a difference.

Job Responsibilities:

  • Process invoices for payment; both related to parts and sublet; review supporting documents and approvals against the payment request and/or receiving; review control group registers (data entered/interfaced into PeopleSoft Payables).
  • Perform basic accounting functions including keying, matching, and correcting vouchers in PeopleSoft, issuing payment cancellations, researching and resolving debit balance collections, and preparing general ledger journal vouchers monthly.
  • Research and complete general ledger open item reconciliation, vendor statement reconciliation to include the review of sub-systems, accounting, banking systems and reporting in order to find resolutions.
  • Provide customer service support to internal and external customers; assist with payment updates and issue resolution.
  • On-boarding and stabilizing new processes, process documentation, associate development, standard work, training manuals and completing special projects as needed.

Job Requirements:

  • Ability to prioritize customer service over non-customer tasks
  • Ability to contribute to team goals
  • Ability to cooperate and work well with others
  • Ability to resolve conflict in a positive manner
  • Ability to recommend changes to processes for improvement
  • Ability to step in to help as needed
  • Ability to communicate in a clear and open manner through verbal, written, and non-verbal methods
  • Ability to comprehend and apply basic mathematics
  • Ability to think logically and uses available resources to make good decisions
  • Minimum of 3+ years of business experience, including 1+ years of accounting, finance or related experience (i.e. bookkeeping, cash management, office management) required or a related business degree
  • Intermediate level of Microsoft Excel required (i.e. Filtering, VLookups, Subtotals, Shortcuts); basic level of MS Access preferred
  • High school diploma or equivalent
  • Ability to embrace change
  • Ability to pay attention to details and make few errors
  • Ability to maintain high energy and stay productive
  • Ability to take initiative and work independently
  • Ability to seeks win-win solutions to customer issues
  • Ability to partner with others to best serve the customer

Job Details:

Company:  CarMax

Vacancy Type:  Full Time

Job Location: Richmond, VA, US

Application Deadline: N/A

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