Live Nation Internships – GM Assistant

Website Live Nation

Job Description:

To support the performance and activities of the General Manager. Responsible for ensuring that all incoming phone calls are answered in a professional manner, distribute mail, greet and direct visitors and assist various departments with administrative-support duties as needed.

Job Responsibilities:

  • Compare services and rates of select vendors such as FedEx, UPS, Cannon, etc., while working with corporate to guarantee lowest possible rates
  • Responsible for ordering venue office supplies
  • Negotiate prices for office supplies and maintain positive relationship with vendors
  • Liaison with service maintenance companies for all office equipment
  • Handle all mail service requests for UPS, Federal Express and US Postal Service
  • May assist with other functions such as data entry and other clerical duties as requested
  • Works on all donation requests for the venue
  • Fills in on main phone line when phone ambassadors go on break or are away from their desk
  • Schedule/update LED marquee
  • Update outlook shared calendar and weekly managers schedules
  • Handles phones – password resets, name changes, changes to phone tree, dial by name directory etc.
  • Coordinates all group ticket sales
  • Update staffing document on common drive
  • Handle all ticket requests for GM review, i.e. V.I.P., Home Office, Employee, etc. Must work closely with Box Office management on all ticket requests to ensure tickets are distributed to the correct parties.
  • Handle special Artist Hotel requests for talent department
  • Coordinate/arrange travel for GM and other unit personnel as directed by GM
  • Organize and maintain GM filing system
  • Keep books on all venue reports, i.e., Flash, COS, Labor, etc.
  • Keep copy of all vendors agreements on file
  • Order all stationery for administrative personnel and business cards for all management personnel.
  • Handle all projects as directed by GM
  • Answer all calls that go to the GM line
  • Coordinate GM schedule, daily calendar of meetings, events, etc.
  • Liaison between staff and General Manager

Job Requirements:

  • Ability to provide leadership, engage in positive interaction with staff and guests, prioritize, organize, motivate staff, problem solve, delegate, follow-up, communicate and diffuse possibly volatile situations with tact
  • Ability to multi-task daily, be organized, detail oriented, self-driven, forecast issues and handle last minute projects to meet deadlines.
  • Ability to work flexible hours, including nights, weekends, and holidays.
  • Proficient typing skills required (ability to type 30 wpm)
  • High School diploma
  • Tolerance of all cultures, music and art forms
  • 1-2 years of Receptionist experience
  • Proficiency with all Microsoft applications
  • Ability to work under heavy volume to meet deadlines
  • Professional demeanor and work in a fast-paced environment
  • Must have excellent verbal and written communication skills
  • Skilled in handling VIP guest relations, phone etiquette, communication skills
  • Must have the ability to prioritize, organize, handle multiple tasks

Job Details:

Company:  Live Nation

Vacancy Type: Full Time

Job Location: Las Vegas, NV, US

Application Deadline: N/A

Apply Here

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