Job Description: Provides a wide variety of administrative duties; sometimes those that are non-routine and confidential in nature; requires a general understanding of organization policies and practices; draws upon precedent to determine course of action; works under general supervision. Job Responsibilities: Coordinate and manage LUXE Supply Chain VP’s calendar and schedule appointments and meetings; be cognizant of maintaining a manageable meeting load; confer with VP on a daily basis to ensure calendar is manageable and up-to-date Reconcile and prepare accurate, timely expense reports following the Company travel and expense policy for the VP, SC and occasionally during travel heavy periods for customer facing executives. Process monthly/quarterly events lists, division supply orders, product orders SHOP, delegate for multiple system approval processes on behalf of VP Arrange and coordinate travel schedules and reservations Provide cross functional support as needed for direct team of 15+ under VP Open and manage purchase orders, as needed Send meeting and reminder notices and confirm attendance of invitees; reserve appropriate meeting space, catering, seating, supplies, and equipment Ad-Hoc organization/compilation of data and communications as requested by VP, SC for internal and external stakeholders. Plans and organizes functional meetings/summits, as necessary, adhering to financial guidelines. Communication liaison for LUXE US Supply Chain in regards to event updates and general information; lead local GIVE team and responsible for coordinating key LUXE Supply Chain employment engagement activities with partnership of local HR Build agendas, ensure proper flow in monthly team meeting and bi-monthly division meeting; prepare and type correspondence, ensure correct spelling and grammar usage Arrange meetings rooms (in person and virtually via MS Teams) Job Requirements: Advanced Excel skills is a plus Event project planning experience preferred 5+ yrs previous administrative experience supporting an executive role Strong and effective communication using multiple platforms Able to handle confidential, sensitive information and prioritize independently- self and manager Proficient with MS Office, Outlook and MS Teams. Job Details: Company: L'Oréal Vacancy Type: Full Time Job Location: Monmouth Junction, NJ, US Application Deadline: N/A Apply Here vacancyoptions.com
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