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Website Wells Fargo
Job Description:
The Executive Specialist will support the Chief Information Security Officer. This position will perform diverse, advanced, and confidential daily executive administrative support duties. As a result, this specialist interacts with other senior level Wells Fargo leaders and executives on a daily basis. This role is ideal for an individual who is highly organized, detail oriented, tech savvy and capable of managing multiple priorities.
Job Responsibilities:
This Executive Specialist will provide a high level of professional support which includes a balance of senior executive level administrative work as well as ongoing ad hoc project/business initiatives such as planning meetings, tracking deliverables, and pulling routine reports.
- Performs heavy calendaring, complex travel planning, extensive document creation/editing and preparing expense report submissions
- Handles meeting logistics and preparation, manages invitations and facilities, and provides detailed data, information and resources to leader and participants
- Assists with invoice processing
- May interact with regulatory agents/representatives, media representatives etc.
- Acts as an information source on group and company policies
- Responsible for facilities support, floor administration, space planning
- Handles all personnel and confidential company materials with sensitivity and discretion
- On-boards new team members
- Drafts complex and/or confidential correspondence
- Establishes and implements office procedures and controls
- Provides HR administration proxy which may include staff management, recruiting solutions, PTO tracking, annual compliance tracking, etc.
- Develops excellent relationships with peer Executive Specialists
Job Requirements:
- Good PC skills with the aptitude to learn new systems quickly
- Strong time management skills and ability to meet deadlines
- Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings and events
- Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams and SharePoint) skills
- Experience with orchestration of travel and large scale meeting logistics
- Experience supporting senior level leaders/executives
- Highly refined and professional verbal and written communications
- Experience reviewing and preparing expense reports for leaders
- Strong attention to detail and accuracy skills
- Strong organizational, multi-tasking, and prioritizing skills
- 2+ years of administrative support experience demonstrated through work or military experience
- C-level executive support experience
Job Details:
Company: Wells Fargo
Vacancy Type: Full Time
Job Location: San Francisco, CA, US
Application Deadline: N/A
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