Nationwide Employment – Executive Admin Assistant

Job Description:

As an Executive Administrative Assistant, you’ll perform a wide variety of confidential, detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You’ll plan, organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office.

Job Responsibilities:

• Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.
• Keeps current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.
• Compiles information for reports and presentations.
• Screens communications for action items and due dates, bringing key items to the leader’s attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies.
• Manages budget for meeting planning. Conducts quality checks on invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.
• Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting.
• May participate in special projects as assigned.
• Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leader’s personal calendar as directed.
• Provides assistance with office procedures or processes that help the team be more productive and efficient.

Job Requirements:

• Knowledge of company policies and organizational structure. Understanding of office practices and procedures. Ability to make decisions and recommend solutions to work processing and office management problems. Strong communication skills to interact with all levels of leaders, associates, and external contacts. Ability to proofread own work and work of others for content and format accuracy. Intermediate mathematical calculation skills. Ability to build effective business relationships.
• Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.
• High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial.

Job Details:

Company:  Nationwide Mutual Insurance Company

Vacancy Type:  Full Time

Job Location: Columbus, OH, US

Application Deadline: N/A

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