Uber Internship – Executive Assistant Business Partner II

Website Uber

Job Description:

Executive Assistant Business Partners (EABPs) partner with Uber’s leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale. We’re looking for an EABP II to support leadership on our Workplace team, within the People organization.

Job Responsibilities:

  • Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
  • Assist with ensuring the timely review and submission of expenses
  • May preview and provide feedback regarding team expense reports, and assist with managing leader’s or team’s morale budget
  • Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
  • Contribute to leadership meetings by taking notes and tracking action items
  • Follow up and provide reminders on project deadlines, AIs, and deliverables
  • May assist with facility/space planning logistics
  • Help ensure leader is properly prepared and on time for all meetings.
  • Assist with the scheduling of multiple stakeholder meetings
  • Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
  • Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
  • Navigate a complex conference room landscape (when back in office)

Job Requirements:

  • Strong organizational skills with a strong attention to detail
  • Experience coordinating projects
  • Tech company experience
  • Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
  • Experience supporting multiple leaders
  • Experience with budget management
  • Demonstrated ability to prioritize leaders’ calendar with ability to make judgement calls and decisions based on rapidly shifting priorities
  • Proven ability to work in a fast paced, often changing environment with efficiency and accuracy
  • Google calendar
  • Minimum 8+ years of administrative experience preferred
  • Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
  • Experience working in a complex, matrixed and global environment
  • Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
  • Ability to work with confidential information

Job Details:

Company: Uber

Vacancy Type:  Full Time

Job Location: San Francisco, CA, US

Application Deadline: N/A

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