Job Description: Performs a wide variety of administrative functions and secretarial services. Handles details and assignments of a moderately complex nature within agreed upon limits using established guidelines and procedures Job Responsibilities: Processes department timekeeping and employees changes. Greets and directs visitors. Responds to telephone callers by answering routine questions. Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files. Maintain confidential files, personnel files and reports. Receives, sorts, redirects and prioritizes incoming mail. Directs important matters to appropriate department personnel. Order and maintain inventory of office supplies. Conducts special projects requiring research and report development. Research may require collection and analysis of data. Checks data input for accuracy and corrects errors. Provides training to others in area of expertise. Design and administer office procedures. Evaluates and revised procedures as necessary to improve office efficiency. Assist with preparation and tracking of departmental budgets. Maintain & prepare payment processing for outside contractors and vendors. Composes, design, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts. Identifies computer applications to perform required duties in the most effective manner. Coordinate and initiate meetings and travel arrangements for the department. Arrange schedules for management staff. Job Requirements: Proficient in the use of Microsoft Office suite 5 years administrative support experience Associates Degree and/or Professional Secretarial Certification High school diploma or equivalent Job Details: Company: Xcel Energy Vacancy Type: Full Time Job Location: Amarillo, TX, US Application Deadline: N/A Apply Here vacancyoptions.com
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